My Dashboard Functions

• View: You can view your snapshot as it looks published (without editing capacity) from the, “My Dashboard” page by clicking on the title of the snapshot you wish to view in the list. A new window will open to view your snapshot. You may also copy and past the URL in the address bar and email it to your colleagues if you wish to share your snapshot with them.

• Share: You can choose to share your snapshot with your peers by selecting “Yes” from the “My Dashboard” page. It will allow your peers to view your snapshot when you send them the URL. If you select “No”, your snapshot will not be available to view by others even if they have the URL to it.

• Edit: From the “My Dashboard” page you can edit your snapshot by selecting the appropriate edit icon. You will be taken to the edit page for the snapshot. Any changes you make to your snapshot while editing are automatically saved and updated. You can view the snapshot you are currently editing by clicking the “View Snapshot” button. A new window will open for you to view your snapshot. At any time you can return to “My Dashboard” by clicking the appropriate tab.

• Tag: From the "My Dashboard" page, you can apply tags to your snapshot, stitch group, or gallery by clicking on the Tags icon. This will bring up another window where you can add and delete tags. If you select multiple snapshots, stitch groups, or galleries -- or a combination thereof -- then you can apply the same tag to all of them.

• Search Tags: To the right of the main Dashboard icons is a search box that allows you to search your tagged content. The tag search will return matches on whole as well as partial word matches. Use the clear button to return your dashboard to the default state. Tag Search only searches for tagged items among the collection of snapshots, stitch groups, and galleries in your particular Dashboard, and not all of KEEP.

• Use KEEP Tags: You can easily select all of your snapshots, stitch groups, and galleries by clicking on the appropriate label under 'KEEP Tags' on the right side of the Dashboard. You can similarly select all of your public or private content with the shortcuts here. To return to the default view click on 'Show All'.

• Sort: From the “My Dashboard” page, you can re-sort your snapshots in ascending or descending order according to title, date created or date last updated.

• Gallery: Select any number of snapshots that you want from your snapshots list, as well as snapshots from other KEEP Toolkit accounts, and include them in a gallery. Links to the snapshots will show up as items within the gallery page. The snapshots themselves remain intact and can be used in as many galleries groups as you want. This way you can link up related snapshots to create a gallery of connected snapshots by multiple authors.

• Stitch: Select any number of snapshots that you want to include in a "stitched group" from the snapshot list on the “My Dashboard” page. The snapshots will show up as menu items within a navigation bar that is included on each page of the new group. This way you can link up related snapshots to create a more structured content hierarchy. The snapshots themselves remain intact and can be used in as many stitched groups as you want.

• Save As: This operation will save a snapshot under a different name. This option enables you to have multiple versions of the snapshot. You do not need to use the “Save As” operation to save changes to your snapshot as you edit. All changes that you make to the snapshot while editing are automatically saved and updated.

• Send To: This operation will send a copy of the snapshot(s) selected to another KEEP user's account. The snapshot(s) will show up in the addressee's Dashboard.

• Download Compressed Format: This operation will create a compressed file from your snapshot and allow you to download a static version onto your computer. The zip file will contain the .html version of your snapshot and the corresponding images. The .tar zip file will open on both PCs and Macs- from a PC by using Winzip and from a Mac by using the Stuffit Expander. Winzip and Stuffit are available free on the Web. This way you can put your snapshot(s) onto your local server or CD.

• Rename: This operation allows you to create a new name for an existing snapshot. To create a copy of a snapshot, use the “Save As” operation.

• Delete: This operation will delete a snapshot. This operation cannot be undone.

• Choose a Template: To create a new snapshot, you must first select a template. You may use one of the pre-designed templates included in the KEEP Toolkit or start from scratch with a blank template. From the “My Dashboard” page, select the “New” icon. This takes you to the template gallery. From here you can view the template, view an example of a snapshot created using the template and finally, choose to use a template for your new snapshot. You will be prompted to create a title for the new snapshot and then taken back to your "My Dashboard" page. When you create a new snapshot it is automatically added to the snapshot list on “My Dashboard”.

• Publish: From the “My Dashboard” page you can publish a snapshot/stitched group/gallery. Choose the items you want to publish by checking the box to the left of the item. Select the "CC Publish" icon at the top of the Dashboard. Choose some text for the unique simple URL for each item (this step is optional, but if you do not do this then you will not get a simple URL for the item published). You may always use the permanent link.

• License: From the "My Dashboard" page, you can license work when you publish it. Simply, click on the "Choose a license" link from the Publish window and select the appropriate license (currently, we offer six Creative Commons licenses, in addition to traditional copyright). Selected license will appear at the bottom of the pages. This currently only works for Snapshots.

Edit Snapshot Functions

• Edit Box: You can edit each box of the snapshot tool by clicking on the "Edit Box." A new window will open up for the box you choose to edit. After clicking on the "Edit" button on each box, the Edit Box will pop up. By default, you will taken to the "Edit Text" section. However, you may click on "Edit Image" if you choose to add an image to the box or "Edit Video" if you choose to add a video to the box. Before clicking on "Edit Image" or "Edit Video", please remember to save your current text content by clicking on the "Save" button.

• Rich Text Editor: The Rich Text Editor allows you to format text. By default, you will be able to edit your text using the Rich Text Editor. However, you may select "HTML Editor" if you prefer to edit your section using HTML.

  • The font drop down menus reflect the size, type and style of the font at the current cursor position(or the character immediately to the right of the current cursor position), and shows the same information for any highlighted text. If the text has more than one style then nothing is shown in the relevant fields

  • The Rich Text Editor will prompt you to save changes before exiting the editor. This is to ensure that you do not lose unsaved changes in the editor unintentionally.

  • You can change the background color of the box you are editing.

  • There is a “remove hyperlink” button that will allow you to remove a link from selected text without having to delete the text.

  • The Rich Text Editor includes a spell checker as well as counter to help you edit your work before you publish it.

  • The Rich Text Editor will retain the formatting specifications from pre-existing text documents when you paste into the RTE text field

  • The RTE provides multilingual support through the Unicode character set. It will accept international characters and render them properly within the editor, however, upon export, the extended characters must be converted to their equivalent HTML entities or Unicode representations for proper display in a browser.

• Add/Delete Box: You may add additional boxes to the snapshot by clicking on "Add Box" on any of the boxes in the snapshot. This will add a box directly above the box selected. You may delete unwanted boxes by clicking on "Delete Box" of the box you want to delete.

• Position Box: To change the position of the box, click on arrows located at the right side of the box. It will shift the box up, down, left, or right depending on which arrow you click on. You may add or delete columns by using the left or right arrows.

• Create/Delete Columns: To create columns, use the right arrow located on the upper left hand corner of your box located on the most right column and click on it until a new column is formed.
  To delete columns, click on the left arrow of all the boxes of the column you want delete until they have been moved from the column. One to three columns are recommended for best layout.

• Upload Images: To add an image to your box, you can either upload an image saved on your computer OR you can link to an image on the web. You can only upload files under 20MB. You can have as many images as there are boxes. You can only have one image per box. To delete the image in the content box, click on "Delete Existing Image". Remember to click on "Save Image" after you've made the changes.

• Upload Video: To add a video to your box, you can either upload a video saved on your computer OR you can link to a video on the Web. You can only upload files under 20MB. You can have as many videos as there are boxes. You can only have one video per box. To delete the video in the content box, click on "Delete Existing Video". Remember to click on "Save Video" after you've made the changes.

• Edit Links/Upload Files: When you select “Edit Links,” a prompt will pop up to let you add links to your section. You can either upload a file or add an URL address (remember to begin with http://). You can upload documents on your computer onto your snapshot by clicking on the “browse” button to find the document you want to upload. You can also use “Edit Links” to link to another snapshot by going to that snapshot and copying its URL (in the Preview Snapshot mode) and pasting it into the URL field in this “Edit Links” box. Be sure to click on "Save Link" before you close the window. You can also reorder the uploaded links and files from this window. You have the option to give your image a caption and a link (be sure to begin the link with http://). You can also decide on the image display size and how the text will wrap around your image within each box. The maximum file size for each file is 20 MB.
  
  You can upload the following types of files: - Word, Excel, PowerPoint, PDF, Apple Keynote, RTF, Images, LaTeX, PostScript, and Plain Text
  - QuickTime, Real Media, WAV, AVI, MPEG, MP3, Macromedia ShockWave, and Windows Media.

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