KEEP Toolkit now gives its users more control of the way their snapshots/stitched groups/galleries are presented to the rest of the internet world. Use of the new Publish Tool makes the work available to other users and to the broader internet community and makes it able to be easily cited. When this option is chosen KEEP reports the work to Google (and other search engines).
As always snapshots remain edit-able by users, publication indicates that the work is in a more finished state and more likely to remain stable.
Unpublished works are labeled with a small disclaimer and the viewer is discouraged from citing them until the disclaimer is removed.
This work will not be indexed by search engines and the link can still be sent out to colleagues or instructors.
We have added a disclaimer to unpublished snapshots so people viewing them may understand that their content may change frequently. The purpose of this disclaimer is to emphasize that though the information may be available to the public that the author has not broadly exposed it yet.
We have established three levels of accessibility for snapshots private, public, and published. We assume that if you do not want anyone to see a work that it will remain "private," but if you are sharing or developing the semi-privacy of "public" will work for you. You may share the URL (permanent link) with friends or even post it online. Many search engines will not index this page, and it will show the disclaimer.
With the addition of the publish tool we encourage our users to choose a license for their snapshots. We highly recommend the Creative Commons licenses because they permit others to re-use the content without the need to contact the original author. Authors should be aware that this does not affect fair-use or fair dealing rights but extends the permissions beyond that.
If you choose Traditional Copyright you are essentially saying "All Rights Reserved." The Creative Commons license says "Some Rights Reserved" and lets you permit certain uses of your work. All licenses require that the person that is reusing the content give the original author credit for the work. Additionally the author may choose to restrict commercial uses or derivative works. Note that all Creative Commons licenses are non-exclusive, this means that they in no way prevent you from releasing your work under another license as well (perhaps for profit).
The Knowledge Media Lab has chosen for its work, and recommends the Attribution-Non-Commercial license. We are currently in the process of transitioning the content that we own to this new license because of the greater freedom that it affords teachers and learners.
The key terms of the core suite of Creative Commons licenses are:
Attribution: you must attribute the author and/or licensor in the manner they require.
A few considerations are related here: Before you apply CC license.
Do Creative Commons licenses affect fair use, fair dealing or other exceptions to copyright?
No. All jurisdictions allow some uses of copyrighted material without permission, such as quotation, current-affairs reporting, or parody, although these vary from country to country. These are not dependent on the license and so cannot be affected by it. To make this clear, all of our licenses include this or similar language: “Nothing in this license is intended to reduce, limit, or restrict any rights arising from fair use, first sale or other limitations on the exclusive rights of the copyright owner under copyright law or other applicable laws.” Thus, regardless of the jurisdiction a user is in, our licenses do not affect a user’s right to use or allow use of content under copyright exceptions.
Permanent URL: You may also notice that when you click on or go to a short URL that it comes up as the longer more complex URL in the browser window, this is because the longer URL is actually the permanent link to the snapshot.
Short URL: KEEP now allows users to create simple, memorable URLs for snaphots/galleries/stitched groups. These URLs can be written, remembered and easily typed into a browser. The process is simple! Users can create short memorable urls for their work after choosing a user alias (which is required). Then as each work is published a short title can be selected for each snapshot.
Caution: you are able to change your user alias, and if you do so it will break any links with short URLs that you had previously sent out.
To create access for the user : by selecting a good user alias you let the world have easy access to all of your PUBLISHED snapshots. For example if you choose the user alias 'james' then
would show a list of snapshots you had published. This list is available to anyone whether or not they are logged in to the KEEP Toolkit. This allows you to create a profile snapshot and helps other users find it if they want more author information. It also facilitates locating snapshots by the same author. You are free to publish as much or as little information about yourself as you see fit. This is your new personal publishing space that compliments the dashboard as a creation space.
How to use short URLs for tags: want to show off an evolving group of snapshots? tag them with 'mygroup' and publish them, then you can send people to
will see the full list of published snapshots.
In a similar way:
will show work that is currently tagged by the user james (only work that is published can be viewed this way, of course).
To create a short URL for a work: when you publish a snapshot you can create an easy to remember URL to it by selecting a short name. If you select "profile" for a published snapshot then the link
Please note that some characters do not work well for short URLs, we recommend that you limit yourself to letters, numbers, and spaces.
We also recommend that you click on the choose a license link and apply a creative commons license to the work.
Choose a license
There is a new link in you dashboard in the upper righthand portion. You will notice that this is the alias that you chose when you logged in to the KEEP Toolkit. If you click on this link it takes you to your alias page.
This alias page is very similar to your dashboard, but has a few significant differences. The first is that you or anyone who ends up here cannot edit your snapshots. The second is that this only displays the snapshots which you have published.
You can link directly to this page the following way:
where you would replace "james" with your alias.
There is also an easy way to filter tags in your user alias. In the top righthand portion of the alias you will notice an empty box. If you type in the name of a tag and click enter (or Tag Search) CFKEEP will filter the results by the tags that you have used.
Again it is very important to remember that this only works with snapshots that you have published. If you don't see a snapshot on this list it may be because it is private or unpublished.